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Project Board Starter Guide
A project board shows every task and where it stands, at a glance. You can build one in any project app, a spreadsheet or on a wall with sticky notes. This guide covers the setup and the habits that keep it useful.
Build your first board
1
Make three columns
To Do, Doing and Done. Add a Waiting column only if tasks often stall on other people.
2
Write tasks as actions
Start each card with a verb: 'Draft the welcome email', not 'Email'. A clear card is easy to start.
3
Keep cards small
If a task takes more than a day or two, split it into smaller cards.
4
Limit work in progress
Allow yourself no more than three cards in Doing. Finishing beats starting.
5
Add due dates only where they're real
Too many fake deadlines make the real ones easy to miss.
Daily (2 minutes)
- Move finished cards to Done
- Pick today's one to three cards and move them to Doing
- Note anything waiting on someone else
Weekly (15 minutes)
- Review To Do and delete cards that no longer matter
- Split any big, stuck cards
- Archive Done cards older than two weeks
- Choose next week's top priorities